Organization: Bristol Riverside Theatre
Position: Grant Coordinator and Executive Assistant
Terms of Employment: Full Time (40 hours per week), In-Person
Compensation: $43,000
Location: 120 Radcliffe Street, Bristol, PA 19007
Bristol Riverside Theatre is a mid-sized regional theatre whose mission is to engage audiences and artists alike with exceptional performances, inspired writing, and superior productions that motivate us to think harder, to feel more deeply, to laugh more joyfully, and to reflect on ourselves and the world in which we live. Located in the historic district of Bristol Borough, the theatre has a full-time staff of 13 employees and sits in a beautiful park set on the banks of the Delaware River. We are committed to building a team that represents a variety of backgrounds and perspectives and reflects our community. We offer over 200 performances per year including 5 mainstage theatre productions, 3-8 presented theatre productions, and 4-8 concerts.
DESCRIPTION
Do you love details, calendars, organizing, and proofreading? Do typos drive you up a wall? Have you not missed a single deadline in your whole life? We seek a detail oriented, diligent, organized, and oxford comma happy coordinator and assistant. The Grant Coordinator and Executive Assistant works with the Senior Director of Relationships, the Co-Producing Directors, and the General Manager on the theatre’s fundraising campaigns and administration. This position is an integral part of a 13-person team.
ROLES AND RESPONSIBILITIES
The Grant Coordinator and Executive Assistant performs the following duties:
- Schedules meetings with trustees, donors, committees, and staff
- Attends meetings, takes and distributes notes, follows up on action items
- Manages the grant calendar and ensures all deadlines are met
- Ensures the complete and professional submission of grant proposals (including gathering attachments, filling in basic information, and reporting on data).
- Assists in the writing of grant proposals.
- Proofreads proposals, appeals, pitches, and reports (including budgets and financials).
- Researches potential individual and institutional funders and briefs staff and trustees.
- Ensures donor and sponsor benefits are fulfilled
- Independently renews corporate sponsorships up to $10,000
- Maintains Tessitura database records
DESIRED TRAITS, EXPERIENCE, AND QUALIFICATIONS
The desired experience and qualifications for this position include:
- Outstanding organization skills
- Outstanding proofreading skills
- Database experience (Tessitura experience preferred)
- High level of attention to detail
- Advanced user of Microsoft Word, Powerpoint, and Outlook
- Basic user of Microsoft Excel (including creating charts and writing simple formulas)
- Facility with Google docs and sheets
EOE: Bristol Riverside Theatre is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds and perspectives and better reflects the community as a whole. We believe the more inclusive we are, the better our work will be.
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
EOE: Bristol Riverside Theatre is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds and perspectives and better reflects the community as a whole. We believe the more inclusive we are, the better our work will be.
TO APPLY: E-mail your resume to human.resources@brtstage.org with “Grant Coordinator and Executive Assistant” in the subject line. With your resume, please submit a cover letter describing what attracted you to this job and your qualifications. Qualified candidates may be asked to submit additional information, including references.